| Outsourcing - Today's
Trend in Purchasing | Vendor Registration
| Procurement software
| BIDS is AIT Compliant | Getting
Started | PDF version
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- The Smart Choice for Buyers
Outsourcing - Today's Trend in Purchasing
In today's world of downsizing and belt-tightening, an attractive
option for many organizations is outsourcing the bidding process.
Buyers earn their money by developing specifications, and evaluating
suppliers and bids. Soliciting bids is the time consuming part of
the procurement process, and it can be expensive.
BIDS™ saves you money in the following areas:
reduces expenditures for advertising, printing, postage, faxing,
prices from increased bidding activity (probably the greatest
area for savings and the most difficult to document).
use of purchasing staff time.
manage the tender distribution process.
lowers prices by:
bidding activity which is the greatest area of savings and the
most difficult to document.
helps you manage the tender distribution process by:
an audit trail of tender processing.
a listing of detailed vendor distribution.
BIDS' library of tenders available to help buyers research, and
for tender specifications.
awards and results of previous tenders for budget estimating.
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Some buyers require a database of current vendors. We will take
your database and contact, at our expense, each vendor to notify
them of the changes in procedure. We will invite them to register
with BIDS as your vendor (registration information is custom tailored
to your requirements). This serves to update the buyer's database,
which often contains old information.
Buying organizations opting for this service receive an initial
updated listing of registered vendors on CD-ROM with software to
enable you to access and manipulate your vendor’s list. To
ensure your list of vendors is up-to-date you will receive (generally
on a weekly basis) electronic up-dates that are automatically incorporated
into your master listing. We will notify all of our existing subscribers
of the opportunity to register with you. This provides you instant
access to valuable new vendors.
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TIPS™ is BIDS' professional procurement management system.
It is a full-featured web-based application designed by BIDS to
help its clients better manage their tender development and bid
solicitation process. This program is designed to create,
analyze, and distribute tender information. It allows for
a systematic development of tenders, and permits the requested goods
and services to be classified to a widely accepted classification
system, which yields consistency.
It is an excellent alternative to more expensive programs, as we
offer this program at no cost to the agency. We have
developed TIPS to be comprehensive yet very user-friendly. TIPS
is linked to our BIDS tender distribution system, which will automatically
send the tender to all of our subscribers. With tenders under
your threshold value, you have the option of distributing through
the BIDS system or not distributing through BIDS.
With TIPS you can:
Create and issue tenders, attachments, and addenda
a tender and issue awards
Archive awarded tenders
Retrieve from archives
Build and maintain a list of vendors
Distribute tenders to specific vendors
Manage and maintain tender history
Benefits of using TIPS:
Saves time and money
Increased bidding activity resulting in lower purchasing costs
Customizable to each agency
Toll-Free support line
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To join the growing number of agencies using TIPS, and/or for a
free demonstration/training session of TIPS, please call us at 1-800-270-4611
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BIDS is AIT Compliant
those Canadian MASH organizations (municipalities, municipal organizations,
school boards and publicly-funded academic, health and social service
entities) subject to the Agreement on Internal Trade; BIDS is a
"designated electronic tendering system" that allows you
to comply with the "open procurement" provisions of the
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receives tenders a number of ways from different buyers. If you
have a full purchasing management system, we can take an electronic
feed. If you generate tenders in a word processor, we will give
you a simple form that you can put your data into. Getting your
data into the BIDS system is easy, and we are flexible in adapting
to the needs of each buying organization.
Call BIDS today at 1-800-397-0393
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