The Asset Management Division works to provide efficient and timely purchases of supplies, materials, equipment and services for City Departments. The overall goal of the Purchasing Division is to maintain, in the most cost-effective manner, the continuous supply of goods and services necessary to support the normal function of the various departments of the City of Fredericton. This Division also looks after the disposal of surplus assets. Available on request through the Purchasing Division are:

•Tenders
•Copies of quotes and proposals
•Bid results and vendor information

Purchasing - (506) 460-2040
Fax - (506) 460-2030
Purchasing Manager - Robert Cormier - (506) 460-2082
Buyer - Randy Edwards - (506) 460-2115

STANDARD TERMS AND CONDITIONS

The following terms and conditions forms part of each tender, quotation, proposal and contract, and shall apply in like force towards the purchase of goods and services by the City of Fredericton. All bidders will be bound by the terms and conditions set forth, except otherwise specified in the main body of each individual proposal or contract.

STANDARD TERMS AND CONDITIONS FOR TENDERS:

TENDERS:
All tenders shall be submitted on the forms supplied by the City of Fredericton.

TENDER SUBMISSIONS:
1. Tenders shall be in a sealed envelope clearly showing the Tender Name and Number, Tender Closing Date and Company's Name on the front of the envelope and addressed as follows:

2. Bidders shall be solely responsible for the delivery of their bids in the manner and time prescribed.

3. All tenders shall either be mailed or delivered personally to the office of the City Clerk whereupon they will be dated and time stamped. It is the responsibility of the vendor to ensure that tenders are in possession of the City Clerk or delegated staff member on or before the latest time stated in the Tender Call documents. An official receipt will be issued to the vendor for those tenders delivered personally to validate the time and date of receipt. A tender shall be deemed to have been received when the envelope has been stamped with the time and date of receipt.

Tenders received after the time and date specified shall be rejected.


TENDER CLOSING:

Tenders must be received at the office of the City Clerk not later than 3:00:00 p.m. Local Time on the day of closing, at which time there will be a public opening.

STANDARD TERMS AND CONDITIONS FOR QUOTATIONS:

1. All Quotations shall be submitted on the forms supplied by the City of Fredericton.

2. QUOTATION MAY BE FORWARDED TO THE CITY OF FREDERICTON PURCHASING DIVISION VIA FAX (506) 460-2030. THE CITY SHALL NOT BE LIABLE FOR ANY LOSS OR DAMAGE OF ANY NATURE WHATSOEVER IF A FAX IS NOT RECEIVED BY THE CITY PRIOR TO THE DESIGNATED TIME AND DATE, DUE TO MALFUNCTIONING EQUIPMENT, THE INABILITY TO COMPLETE THE TRANSMISSION OF A DOCUMENT, OR FOR ANY OTHER REASON.

QUOTATION MAY BE DELIVERED BY MAIL, OR IN PERSON, IN A SEALED ENVELOPE WITH THE COMPANY NAME, QUOTATION NUMBER AND DESCRIPTION, CLOSING DATE AND TIME ON THE FRONT OF THE ENVELOPE.

IF THE ENVELOPE IS NOT CLEARLY MARKED WITH THE ABOVE INFORMATION, THE QUOTATION WILL BE REJECTED.

3. Quotations must be received by the Purchasing Division not later than 3:00:00 p.m on day of closing.

4. Prices quoted must be net prices, FOB delivered and firm for the length of the contract. HST will be extra.
THE PRICE QUOTED SHALL BE IN CANADIAN FUNDS. PRICE MUST INCLUDE FREIGHT, DUTY, ALL RATES AND CHARGES WHICH ARE APPLICABLE.

5. The City of Fredericton reserves the right to award in whole or in part.

6. The successful vendor(s) MUST carry adequate stock to meet the City of Fredericton requirements. Failure to meet this requirement, other Terms and Conditions, or if for any other reason the Vendor is deemed not to be a responsive or responsible bidder, will justify cancellation of the Blanket Purchase Order.


7. The quantities as stated are an estimate only. The City of Fredericton does not guarantee the purchase of specific amounts of the product.

STANDARD TERMS AND CONDITIONS FOR PROPOSALS:

1. All Proposals shall be submitted on the forms supplied by the City of Fredericton.

2. PROPOSALS MAY BE FORWARDED TO THE CITY OF FREDERICTON PURCHASING DIVISION VIA FAX (506) 460-2030. THE CITY SHALL NOT BE LIABLE FOR ANY LOSS OR DAMAGE OF ANY NATURE WHATSOEVER IF A FAX IS NOT RECEIVED BY THE CITY PRIOR TO THE DESIGNATED TIME AND DATE, DUE TO MALFUNCTIONING EQUIPMENT, THE INABILITY TO COMPLETE THE TRANSMISSION OF A DOCUMENT, OR FOR ANY OTHER REASON.

PROPOSAL MAY BE DELIVERED BY MAIL, OR IN PERSON, IN A SEALED ENVELOPE WITH THE COMPANY NAME, CLOSING DATE, AND DESCRIPTION ON THE FRONT OF THE ENVELOPE.

IF THE ENVELOPE IS NOT CLEARLY MARKED WITH THE ABOVE INFORMATION, THE BID WILL BE REJECTED.

3. Proposals must be received at the Purchasing Division not later than 3:00:00 p.m. on day of closing.

4. ALL VENDORS MUST SUBMIT A PROPOSAL IN RESPONSE TO BIDS WHETHER THEY CAN OR CANNOT SUPPLY. FAILURE TO RESPOND WILL RESULT IN REMOVAL FROM THE MAILING LIST FOR THIS COMMODITY ITEM. VENDORS WISHING TO BE REMOVED FROM COMMODITY LIST, PLEASE ADVISE ON THIS FORM.

5. AVAILABILITY

The Contractor may be asked to supply on short notice (next day), although it would be the aim of the City of Fredericton to give ample notice prior to need.

The City reserves the right to inspect all equipment intended for use for the work of this contract to ensure that it meets the specifications as stated and that it is in satisfactory condition to perform the required work.

If equipment or manpower is not available for the time period required, the City of Fredericton will approach alternate suppliers.



6. PRICING
Prices quoted shall be H.S.T. EXTRA. Vendors must supply proof of insurance and WHSCC compliance with Proposal submission or Proposal will be rejected.