College of The North Atlantic

College of The North Atlantic
Purchasing Department
Room 414, 4th floor
432 Massachusetts Drive
P.O. Box 5400
Stephenville, Newfoundland
Canada, A2N 2Z6
http://www.northatlantic.nf.ca/

TERMS AND CONDITIONS FOR PURCHASING
COLLEGE OF THE NORTH ATLANTIC

General

1. Inquiries before tendering should be directed in writing to the official whose name is shown in the appropriate box on the tender form and firms should quote the tender number on any correspondence. In the case where a tender envelope has been sent to the bidder, do not use the tender envelope for inquiries because tender envelopes are not opened before tender closing time. All requests for tender award prices should be in writing and sent to the purchasing department.
2. Tenders by fax will be accepted, however the College will not be held responsible for errors or omissions in the fax transmissions. Tenders may be sent by facsimile, using the official tender forms, to 709-643-6182. Tender documents submitted by facsimile must be received "in full" at the College of The North Atlantic, Purchasing Department, by the specified closing time. Documents in transmission after the closing time will be considered late tenders. All responses must be received before the exact closing time and date indicated. Responses received after that time will not be be considered.
3. In the case where tender envelopes are used, tenders must be submitted on the official tender form in sealed envelopes, showing the closing time and tender number and delivered before the closing time to:
College of The North Atlantic
Purchasing Department
Room 414, 4th floor
432 Massachusetts Drive
P.O. Box 5400
Stephenville, Newfoundland
Canada, A2N 2Z6

4. Please ensure that your firm’s name, address, tender number and closing date appears on the outside of the tender envelope.
5. THE FIRM’S NAME MUST APPEAR ON THE TENDER AND THE FORMS PROVIDED MUST BE COMPLETED IN THEIR ENTIRETY. FAILURE TO SUBMIT A TENDER ON THE PROVIDED FORMS AND/OR FAILURE TO COMPLY WITH ALL THE TERMS AND CONDITIONS, WILL RESULT IN DISQUALIFICATION OF THE BID.
Tender

6. Any tender may be accepted or rejected in whole or in part. The lowest or any tender will not necessarily be accepted.
7. Prices include packing, cartage and loading charges, unless otherwise specified in the tender.
8. It is understood that the tender offer will remain open for acceptance by the College for a period of not less than 30 days from the closing date of tender, unless otherwise indicated herein.
9. Firms must satisfy themselves that the item on which they are tendering is available for delivery on the date they specify on the tender, as such a quotation is legal and binding.
10. Prices quoted shall be regarded as net, unless a cash discount is specified, taxes extra.
11. In case of error in the extension of prices, the unit price will govern.
12. If required, the tenderer will enter into a formal contract containing such terms and conditions (not inconsistent with the terms and conditions of this tender) as may be required. Unless and until such a formal contract is entered into, this tender and acceptance of tender shall together be the complete and only contract.
13. If applicable, items must be CSA approved.
14. TENDERER SHAL SHALL PROVIDE BROCHURES, DESCRIPTIVE LITERATURE OR SPECIFICATIONS FOR SUCH ITEMS AS FURNITURE, EQUIPMENT, ETC. FAILURE TO PROVIDE SUCH LITERATURE OR SPECIFICATIONS SUFFICIENT TO SHOW THAT TENDER SPECIFICATIONS HAVE BEEN MET, SHALL RESULT IN THE DISQUALIFICATION OF THE BID. EQUIPMENT, FURNITURE, ETC, MUST BE NEW UNLESS OTHERWISE SPECIFIED IN THE TENDER.
15. Acquisition made as as result of this tender will be governed by the laws of the Province of Newfoundland and Labrador.
16. PLEASE ENSURE THAT YOU HAVE READ AND UNDERSTAND ALL REQUIREMENTS ARTICULATED ON THIS DOCUMENT – THE INITION TO TENDER AND ANY OTHER DOCUMENTATION PROVIDED. FAILURE TO MEET ALL REQUIREMENTS WILL RESULT IN THE DISQUALIFICATION OF YOUR BID.
17. Any vendor wishing to clarify any aspect of a tender or express concerns over specifications or basis of evaluation, must make a written submission. Only written submissions will be answered and such answers will be in writing and will be provided to any vendor who receives tender documents. Submissions must be received prior to the tender closing date. The tender closing date may be extended to allow written responses to be issued or to allow proper amendments to be issued where required.