MEMORIAL UNIVERSITY OF NEWFOUNDLAND
1 Enquiries should be directed to the official whose name
is shown in the appropriate box on the tender form and firms
should quote the tender number on any correspondence.
2 Tender bids transmitted through a facsimile machine shall
be accepted (unless otherwise stated in tender documents).
However, the original bid must be received at the Comptroller's
Office within 3 working days of said Closing Time. Failure
to comply with this condition will result in rejection of
3 Tender documents submitted by facsimile must be received
"in full" at Memorial University of Newfoundland
by the specified Closing Time. Documents in transmission after
the Closing Time will be considered late tenders.
4 Fax bids are not totally confidential and Memorial University
will not be held responsible for any damages or liabilities
incurred by Companies who fax their bids. All fax bids must
be sent to the fax number as indicated in tender documents.
5 Make sure your firm's name, the closing date and tender
number appear on the outside of the envelope.
6 Acquisitions made as a result of this tender will be governed
by the laws of the province.
7 The Corporation Act of Newfoundland requires that an extra-provincial
company be registered before it begins or carries on business
in the Province. If your company is not registered, please
apply for the appropriate forms and procedures to:
Registry of Deeds and Companies;
Department of Justice, P.O. Box 8700,
St. John's, NF A1B 4J6.
Any tender may be accepted or rejected in whole or in part.
The lowest or any tender will not necessarily be accepted.
9. Prices include packing, cartage and loading charges, unless
10. It is understood that a tender offer will remain open
for acceptance by Memorial University of Newfoundland for
a period of not less than 30 days from the closing date of
the tender unless otherwise indicated in tender documents.
It is further understood that in comparing tenders preference
will be given to firm prices.
11. Firms must satisfy themselves that the item on which they
are bidding is available, or will be available, for delivery
on the date they specify on the tender, as such a quotation
is legal and binding.
12. Prices quoted shall be regarded as net.
13. In case of error in the extension of prices, the unit
price will govern.
14. If required, the tenderer will enter into a formal contract
containing such terms and conditions (not inconsistent with
the terms and conditions of this document) as may be required.
Unless and until such a formal contract is entered into, this
document and any acceptance of this document shall together
be the complete and only contract.
15. The firm's name must appear on the tender and the form
must be completed in its entirely. Memorial University of
Newfoundland reserves the right to reject incomplete tenders.
16. Tenders will close at 3 o'clock (Newfoundland time) on
the day of closing, and will be opened shortly after that
time unless otherwise indicated.
17. If applicable – items offered for sale, sold or
installed at Memorial University of Newfoundland shall be
certified by an agency that has been accredited by the Standards
Council of Canada.
18 Each item will be considered a separate contract and may
be awarded separately, unless otherwise specified in the tender
19 All prices are to be quoted exclusive of HST. Applicable
taxes will be applied by vendor at invoicing stage.Standing
STANDING OFFER AGREEMENT – A Standing
Offer Agreement is a mutual agreement effected with a supplier
to deliver "as and when required" over a specific
period of time, goods or services in quantities to be determined
at prescribed prices or pricing arrangements. Under this type
of agreement Memorial University of Newfoundland is not obligated
to take any quantity of any item.
21. Standing Offer Agreements will be issued for items where
the unit prices are agreed but that quantities accepted can
22. After a Standing Offer Agreement is accepted by both parties,
Memorial University will issue Purchase Orders to the suppliers
for items specified in the Agreement when required.
Purchase Order and Contract
All bidders are hereby notified that due to the requirements
of the Public Tender Act, any Purchase Order or Standing Offer
Agreement issued pursuant to this Invitation to Tender shall
be issued in the name of the successful bidder exactly as
the bidder's personal or corporate name is stated in the tender
document. Under no circumstances will a Purchase Order or
Standing Offer Agreement be issued to an individual or corporation
other that the individual or corporation named in the tender
24 Transportation should be effected by the most economical
means unless otherwise specified.
25. Suppliers shall acquaint themselves fully with regard
to the local conditions of deliveries and ensure that delivery
is made as expeditiously as possible.
26. Purchase orders will be issued for items where definite
quantities of goods at firm unit prices are shown.
Contract Review and Termination
This contract will be subject to review, retender, renegotiation
or termination for just cause in the event of:
-unauthorized price increase
-prolonged interruption of supply availability
-marked deterioration in the quality of supply, sales and
Contracts will remain closed only for the period of price
protection and Memorial University of Newfoundland reserves
the right to terminate a contract without notice with effect
from the date of any price increase when price protection
has not been guaranteed for the full contract period.
Compliance with Laws
The vendor shall be responsible for complying with all Federal,
Provincial and Municipal laws, rules and regulations applicable
to the sale of the contracted material.