Province of New Brunswick

How to submit bids for Province of New Brunswick tenders.

Subject to the General Terms and Conditions of the Province of New Brunswick.  

• Conditions générales pour les soumissions en matière de biens et services
• Atlantic Procurement Agreement (APA) 
• Quebec - N.B. Procurement Agreement 
• Agreement on Internal Trade 
• MASH Sector Procurement 
• Public Purchasing Act and Regulations 
• N.B. Reciprocal Treatment Policy 

Here's how you receive and complete your tender forms for New Brunswick tenders: 

• Internet 

As tenders are issued by the provincial government and other purchasing organizations, you automatically receive all the standard forms tenders by E-mail. You may elect to browse through them on your computer to decide which ones you want to complete, and then print the ones you wish to have in hard copy. Each tender will be on a separate form, which is an official tender document. You will notice that your name will already appear on the form as the bidding company, and the "bid activation number" will be included. All you have to do is complete your bid, sign the form, and submit it to the purchaser's office before the closing date. 
In the case of tenders that require additional documents, you will only receive notification of the tender. You will be told in each case what the tender is about, and how much it will cost to order the package. The package will include the tender form with your name and "bid activation number" completed, as well as all attachments. You can request that the package be sent by courier, or be held for pick-up at the BIDS offices in Fredericton. Cost for the package will be deducted from your deposit. 

Addenda to any tenders will be automatically sent to you by E-mail. This may be as an addendum notice or it may be a re-issue of the original tender. As an Internet subscriber, you also have the ability to electronically access the entire data bank of outstanding tenders. Should you find a tender you wish to complete, you can select the "I wish to order this tender" option, and the tender ordering screen will appear. When you complete the information requested on the screen, we will receive your request by E-mail, and will in turn send you the requested tender document by E-mail. It will be, again, complete with your name and address, and the "bid activation number." This same form can be used to order "additional tender documents" where they are required as part of the tender.

• Fax 

As a fax subscriber, you automatically receive all the standard forms tenders by fax. Each tender will be on a separate form, which is an official tender document. You will notice that your name will already appear on the form as the bidding company, and the "bid activation number" will be included. All you have to do is complete your bid, sign the form, and submit it to the purchaser's office before the closing date. 

You will receive notification only of special forms tenders. You will be told in each case what the tender is about, and how much it will cost to order the package. The package will include the tender form with your name and "bid activation number" completed, as well as all attachments. You can request that the package be sent by courier, or be held for pick-up at the BIDS offices in Fredericton. Cost for the package will be deducted from your deposit. 

Addenda to any tenders will be automatically sent to you by fax. This may be as a addendum notice or it may be a re-issue of the original tender.

• Magazine 

At the time you subscribe, you will receive a pad of 30 tender forms which will include your company name and vendor registration number. The tender number and activation number will be blank. You will fill these in by hand. 

BIDS Magazine is published approximately 90 times per year. It contains all information on standard form tenders except the "bid activation number." If you wish to bid on a tender, you must first call BIDS and receive the "bid activation" number for that tender. Your bid will not be accepted without it. 

The magazine will include descriptions of special form tenders, but will not include the special forms or attachments. You will have to call BIDS for these, and specify that the package be sent by courier, or held for pick-up. Cost for special forms tenders will be deducted from your deposit.

• Non-subscribers 

Non-subscribers will be able to order tenders, one at a time, for a "One-Time Order" charge of $10. plus the cost of duplication of the tender and shipping. Payment will have to be received by BIDS before the tender can be delivered.